Legal Secretary
Grade: 12
Salary Range: $36,088 – $56,420
Position Title: Legal Secretary
Department: Legal
Reports To: Police Litigation Paralegal Supervisor
Position Summary
Provides administrative and clerical support to paralegals and other legal staff. The legal secretary plays a key role in supporting litigation and other matters while ensuring compliance with court rules, department policies, and professional standards.
functions of the job
Essential Functions
- Answer phones, respond to emails and serve as initial point of contact for internal staff and external parties.
- Maintain organized legal files, case records and databases ensuring accuracy and confidentiality.
- Coordinate distribution of documents and correspondence.
- Provide administrative support to other legal staff.
- Assist in document production, discovery, claims, expungements, subpoenas and other records-related activity to support various functions of the legal compliance department.
- Assist with payroll, billing and other administrative functions, as needed.
qualification requirements
Knowledge:
- High school diploma or equivalent; associate degree in legal studies or similar field preferred.
Experience:
- Prior administrative work in a legal or government setting.
Skills and Abilities:
- Understanding of legal terminology, court procedures and standard legal processes.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to manage multiple tasks.
- Technical proficiency with basic computer systems and ability to quickly learn new systems.
- Must exercise sound judgement and professionalism while handling confidential and law enforcement sensitive documents.
Working Environment:
- Normal office environment with attending outside functions when required.
Machines, Tools, Equipment and Work Aids:
- Personal Computer
- Telephone
- Cell Phone
- Copier/Fax Machine
PHYSICAL/VISUAL ACTVITIES OR DEMANDS
While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear.
This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen.
The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.
The St. Louis Metropolitan Police Department is an Equal Opportunity Employer.
The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a medical evaluation/drug screen and criminal background check.
Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. “Commonly associated” is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.
